
Nonprofits are in the business of making things better for others. Great news! Here is a tip that will help a nonprofit save money on their annual QuickBooks subscription.
TechSoup, is a nonprofit organization that provides donated or discounted software, hardware and services to nonprofits, libraries, and foundations in the US. TechSoup’s web site says that they provide “connections, expertise, and resources to unlock the power of tech for social good.” Here is a link to TechSoup: About Us (techsoup.org)
Organizations with annual operating budgets of less than $10 million are eligible for products in this program. Eligible nonprofits may receive one discounted Intuit product per fiscal year (July 1 to June 30). They may receive one subscription product within the lifetime of the organization but are able to renew the subscription each year.
Here is a listing of the QuickBooks products and the “admin fee” for a one-year subscription.
Organizations may request QuickBooks desktop products only if they have previously received a QuickBooks desktop product through TechSoup.
Although a nonprofit organization needs to renew their QBO annually, they only need to place a request for the product on the TechSoup site once, and it will provide them with instructions to set up the subscription. Once the subscription is set up, they will get a new request auto created a month before the renewal is due, and they will pay for that renewal in their TechSoup account annually.
To obtain the special pricing of a QuickBooks subscription a nonprofit must join Tech Soup. There isn’t any cost to join. The nonprofit “joins”, not the individuals at the nonprofit. There will be a required “contact person” at the nonprofit when joining.
Here is a link to TechSoup.org and below are instructions on how to join: Enter your Information (techsoup.org)
Once the nonprofit has added their organization, it can take up to seven business days for TechSoup to validate their nonprofit status. If unable to validate the organization independently, they will email the organization requesting additional documentation.
To view validation status
If you do not receive an email confirming qualification or requesting additional documentation, contact TechSoup Customer Service for assistance.
The results page will display all the donation programs the nonprofit organization is likely eligible for.
See this link for the tech soup product catalog link: Product Catalog (techsoup.org)
Consider choosing Intuit QuickBooks Online Plus, 1-Year Subscription, 5 users for $75. This is a huge savings.
Once the QuickBooks product is purchased the nonprofit will have to migrate to their new subscription. The process will depend on what software the nonprofit is using.
Here is how to transfer an existing, retail QBO subscription to the discounted options through TechSoup.
After you have both of your subscriptions set up under the same QuickBooks Online account, follow these instructions.
There is more information in the TechSoup QBO FAQ here: http://www.techsoup.org/support/articles-and-how-tos/intuit-quickbooks-online-faq If using the Intuit Payroll add on, there may be complications, and it will require work with Intuit support.
At Mahoney, we are happy to answer any questions you may have about QuickBooks TechSoup subscriptions. Reach out to Associate Director and QuickBooks ProAdvisor Peggy Prall, and she can assist you in this matter. Don’t miss our other QuickBooks blogs for more tips.
Additional reading: Best Practices for Nonprofit Financial Statements
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