Current Openings

Office Assistant/Receptionist – Full-Time
Mahoney is a highly recognized; award-winning public accounting firm based in St. Paul.  We are a growing firm seeking a service-oriented individual with a professional presence, strong technical skills, and demonstrated success working within a fast-paced professional services environment.

As the main point of reception for our Firm; this position is well-suited for an ambitious, service-oriented individual, who thrives on variety, people contact, and efficiently carrying out a range of administrative, tax processing and project-based duties.

Primary Responsibilities:

• Professionally greet and provide direction for clients and colleagues of the firm.
• Answer and direct incoming calls.
• Prepare and process out-going mail and Fed Ex Courier services while ensuring adherence to priority and scheduled deadlines. Organize and deliver incoming mail as directed.
• Coordination of calendars, meetings, events or deliveries and assist with social media posts.
• Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines.
• Provide general administrative support to partners, managers and staff, including data processing, faxing, scanning and copying. Will also assist in firm-wide duties such as mailings, form letters, distribution lists and data updates.
• Set up and maintenance of client profiles within our client-management software.
• Prioritize incoming work-flow to meet all deadlines in a deadline-focused environment.
• Prepare and assemble reports, company materials and client documents as directed.
• Maintain office equipment and supplies including monitoring and ordering of supplies, creating tickets for fixes, ordering business cards, etc.
• Partner with the Administrative team with projects and shared duties.

Secondary (or Seasonal) Responsibilities:

• Print, bind and format tax returns according to client/partner specifications.
• Edit and process finalized financial statements.
• Re-stock of break room supplies (i.e. cups, soda machine, etc.)

Qualifications Include:

• 2 or more years previous related work experience in a professional services firm in an Administrative function.
• Associate Degree or equivalent (Bachelors Preferred)
• Strong computer skills, including MS Word, Excel, Outlook, PowerPoint, etc.
• Excellent oral and written communication skills.
• 1 – 2 years prior customer service experience.
• Excellent organization; efficiency, multi-tasking and prioritization skills.
• Strong interpersonal skills with the ability to establish and maintain effective working relationships with staff, partners, public and external clients.
• Accuracy and demonstrated detail in work productivity.
• The ability to maintain confidentiality.
• Interest or exposure to Accounting a plus.

Core Hours: Monday-Friday, 8am-5pm.
*This role will include overtime during the tax season (approx. Feb. – Mid-April)

Pay Range: $19 – $21/hour (approximate – D.O.E.)
Job Type: Full-time/on-site
Reports to: Office Manager

Resume and cover letter to: kschmidt@mahoneycpa.com or humanresources@mahoneycpa.com